Senior Executive Line Management

Department:

Operations/ Line Management

Grade:

C

Reporting to:

Manager – Line Management

Direct reports:

None

Job purpose:

• The Line Executive works in coordinating operations, delivering a proper service to customers and optimising the financial results of services assigned.

Main tasks and responsibilities:

• Follow up with the agents for the booking

• Updating share folder with the latest CBF (Cargo Booking Form)/ TDR (Terminal Departure Report / EDI (Electronic Data Info – Ship file) upon vessel departure

• Tallying EDI figure with the CBF 

• Preparing schedules

• Circulating schedule to Customers and to agents 

• Provide job card details to finance team in order to invoice relevant agent

Systems updating

• Vessel creation 

• Schedule creation and daily updates

• Uploading booking

• Invoicing

• Credit note 

• DA entry

Key interactions (Internal | External):

External: Agents | Agency | Feeder | Liner | POT | POD | POL

Internal: Finance | Admin | Operations | Commercial | Sales | HR | Pricing | Equipment control

Education requirements:

Language requirements:

Graduate/ Masters level education, Good computer skills (shipping software, EBMS, related logistics/ shipping/ marine certification, MS Office - Excel)

English – Fluent (required)

Background and experience:

Competencies and skills:

• 2 - 3 years minimum experience as a Line Executive within Feeder/ Liner shipping companies environment.

• 3-5 years’ experience within feeder/ liner shipping companies

• Knowledge of port, harbour, customs and immigration activities and procedures, and necessary legal requirements

• Knowledge of Terminal operating systems, shipping operations, vessel services and port rotations.

• Maintain relationship with shippers, agents, agency, principal, feeders.

• Excellent communications and interpersonal skills.

• Time management and organisational skills.

• Analytical, numerical and problem-solving skills when under pressure and with tight work deadlines.

• Team management and leadership qualities.